Procedure for Seeking Gifts & Grants
CCA staff, ranked faculty, and adjunct faculty work in partnership with the Advancement Office to explore the possibility of seeking funding (or in-kind donations) for projects related to CCA programs.
Approval for CCA related projects is determined through the following process:
Faculty or staff member seeks project approval from division director or chair.
Next contact the Office of Advancement to get a preliminary determination on potential success in seeking outside funding (e.g., are there likely donor prospects for this project? Are they new prospects to the college -- as opposed to current donors who are already funding other core needs?)
For institution-based grant funding
Karen Weber, Director of Institutional Giving (Foundation/Corporate/Government Grants)
email@example.com or 510.594.3789
For individual donors
Sarah Rhyins, Associate Vice President of Advancement (Individual Giving)
firstname.lastname@example.org or 510.597.3716
If project is a good candidate for gift or grant funding, the next step is to create a preliminary proposal for internal review by CCA's Provost and CFO. This proposal should include a short description and budget giving an overview on the need for and importance of the project, its space and equipment requirements, and time-frame.
The Provost will inform the faculty member (and director or chair) whether the project has been approved for fundraising. Depending on the complexity of the proposal, this process can usually take place by email.
Once the faculty or staff member has received authorization to move forward with the project, that person will work with the Office of Advancement to develop a prospect list of individuals or private and public organizations, or both, to consider approaching for funds.
(1) The prospect list is submitted to the Senior Vice President for Advancement Susan Avila (email@example.com or 510.594.3661) for review and approval.
(2) Office of Advancement staff contacts the faculty or staff member to notify which prospects are clear for solicitation, and works on implementation of the fundraising plan begins.
(3) All correspondence must be submitted to the Office of Advancement for review before submission to a potential funder occurs. Please allow at least one week for review and response.
(4) If the faculty or staff member is awarded funds, that person notifies the Office of Advancement and forwards any documents that require signature to the Office of Advancement. The president, Provost, CFO, and senior vice president for advancement exclusively have signature authority for accepting a grant or gift or signing a contract associated with any gift or grant, whether it is awarded for an individual project or to a program.
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