All faculty are reviewed within their programs on a regular basis. Whenever a faculty member is eligible for a change of status or promotion to or within rank, they will be notified by their chair or Academic Affairs. Once notified they must provide supporting documentation to enable their review by the Appointments, Promotions, and Tenure committee (APT) of the Faculty Senate. The APT makes a recommendation to the provost regarding the change of status, promotion and/or renewal of faculty.
If you have any questions about this process please contact your program chair. For further assistance please contact Holly Castrillón in the Academic Affairs office.
Ranked Faculty Promotion
Once ranked faculty have received written notification of their promotion eligibility, files for consideration will be due in Academic Affairs by September 15.
Any monetary results of promotion will be reflected in the following year’s contract.
PROMOTION TO RANK OR TENURE
Faculty files for consideration must contain:
- An updated CV
- An updated Faculty Record Report
- Evidence of professional achievement; e.g., representative samples of current professional work.
- A statement by the candidate—no longer than 1,000 words—that complements, supplements, or contextualizes information contained in his or her file regarding activity in the following specific categories:
1. teaching: self-evaluation and student evaluation
2. professional achievement
3. service to the college and the external community
See information on the evaluation of performance for each of the three categories.
Letters of evaluation from the relevant chair(s) and director(s) are required and will be solicited by Academic Affairs.
Candidates are required to submit to Academic Affairs the names, addresses, and phone numbers of six prominent colleagues in their field who are familiar with their work and who can relate their work to that of other colleagues in the same field at a similar career juncture.
It is strongly recommended that the candidate submit 6 copies of representative samples of their work to be included in the solicitation of these letters from external reviewers. Be conscious of your reviewers’ time as well as our budget limitations for mailings. Examples include a CD of your work, a web link, or a small selection of text. These items will not be returned to you.
Candidates may additionally solicit a maximum of three letters from CCA faculty and/or staff who are outside the review process. Typically these letters can provide a unique vantage or emphasis on aspects of the candidates’ qualifications for tenure. These letters are optional.
If the candidate participates in any college-wide activities not overseen by their chair or program director, a letter from the faculty/staff member responsible for this activity is recommended; e.g. first year, enrollment services, advising, tutoring, etc.
All candidates are expected to make a presentation to the Initial Review Committee addressing the criteria for tenure review and/or promotion to rank. A representative from the Appointments, Promotions, and Tenure committee (APT) will also be present.
Note: Files that do not contain an updated Faculty Record Report in one of the the formats provided below, will not be reviewed by APT.
Download instructions for completing the Faculty Record Report.
Download the Faculty Record Report: PDF or Microsoft Word
PRETENURE REVIEW
Faculty files for consideration must contain:
- An updated CV
- An updated Faculty Record Report
- Examples of professional work completed in the last three years.
- A statement by the candidate—no longer than 1,000 words—that complements, supplements, or contextualizes information contained in his or her file regarding activity in the last three years in the following categories, specifically:
1. teaching: self-evaluation and student evaluation
2. professional achievement
3. service to the college and the external community
See information on the evaluation of performance for each of the three categories.
Letters of evaluation from the relevant chair(s) or director(s) are required and will be solicited by Academic Affairs.
Candidates may additionally solicit a maximum of three letters from CCA faculty and/or staff who are outside the review process.
If the candidate participates in any college-wide activities not overseen by their chair or program director, a letter from the faculty/staff member responsible for this activity is recommended; e.g. first year, enrolment services, advising, tutoring, etc.
All candidates are expected to meet with the Initial Review Committee to present the progress they have made toward their tenure review and to answer questions the committee may have. A representative from the Appointments, Promotions, and Tenure committee (APT) will also be present.
Note: Files that do not contain an updated Faculty Record Report in one of the the formats provided below, will not be reviewed by APT.
Download instructions for completing the Faculty Record Report.
Download the Faculty Record Report: PDF or Microsoft Word
PROMOTION WITHIN RANK
and
PROMOTION WITHIN RANK AND RENEWAL OF APPOINTMENT
Faculty files for consideration must contain:
- An updated CV
- An updated Faculty Record Report
- Examples of professional work completed in the last three years.
- A statement by the candidate—no longer than 1,000 words—that complements, supplements, or contextualizes information contained in his or her file regarding activity in the last three years in the following categories, specifically:
1. teaching: self-evaluation and student evaluation
2. professional achievement
3. service to the college and the external community
Program chairs being reviewed for promotion or renewal are strongly encouraged to address the impact their chair duties might have on teaching, professional achievement, and service, bearing in mind that chair duties will not be considered service.
See information on the evaluation of performance for each of the three categories.
If the candidate participates in any college-wide activities not overseen by their chair or program director, a letter from the faculty/staff member responsible for this activity is recommended; e.g. first year, enrolment services, advising, tutoring, etc.
Materials submitted beyond those listed above, including letters from external peers, students, or CCA faculty, will not be considered by the committee.
A letter of evaluation from the relevant chair(s) and/or director(s) is required and will be solicited by Academic Affairs.
Note: Files that do not contain an updated Faculty Record Report in one of the the formats provided below, will not be reviewed by APT.
Download instructions for completing the Faculty Record Report.
Download the Faculty Record Report: PDF or Microsoft Word
Unranked Faculty Change of Status
Academic Affairs will notify eligible adjunct faculty by mail. Eligible lecturer / senior lecturer faculty will be notified by their program chair or director.
Any monetary results of change of status will be reflected in the following year’s contract.
CHANGE OF STATUS TO SENIOR ADJUNCT
Faculty files for consideration must contain:
- An updated CV
- A maximum of 10 samples of professional work completed in the last three years.
- A statement by the candidate—no longer than 500 words—that complements, supplements, or contextualizes information contained in his or her file regarding activity in the last three years in the following categories, specifically:
1. teaching: self-evaluation and student evaluation
2. professional engagement/achievement
3. service to the program
(service to the college and external community will be acknowledged, but are not required.)
See information on the evaluation of performance for each of the three categories.
A letter of evaluation from the relevant chair(s) or director(s) is required and will be solicited by Academic Affairs.
Materials submitted beyond those listed above including letters from external peers, students, or CCA faculty will not be considered by the committee.
CHANGE OF STATUS TO ADJUNCT
Faculty files for consideration must contain:
- An updated CV
- A maximum of 10 samples of professional work completed in the last three years.
- A statement by the candidate—no longer than 500 words—that complements, supplements, or contextualizes information contained in his or her file regarding activity in the last three years in the following categories, specifically:
1. teaching: self-evaluation and student evaluation
2. professional engagement/achievement
See information on the evaluation of performance for each of the categories.
A letter of evaluation from the relevant chair(s) or director(s) is required and will be solicited by Academic Affairs.
Materials submitted beyond those listed above including letters from external peers, students, or CCA faculty will not be considered by the committee.
APT GUIDELINES FOR CHAIRS AND DIRECTORS
Chairs and Directors are encouraged to take an active role in mentoring their faculty to help them achieve the best possible outcomes from an APT review.
See the Guidelines for Writing Letters of Evaluation.
For more information, see the Faculty Handbook.