Academic Program Updates & Revisions
Send updated web content directly to the web editor. Requests are typically turned around within two weeks.
If your request is time-sensitive, call the web editor to arrange an agreed upon completion date. The web editor will review the request and work with the web director to place it on the production schedule.
Chose one of the following methods to update your content: Microsoft Word (recommended) or Adobe Acrobat PDF.
Open a new document in Microsoft Word (.doc). Place the web page URL at the top of the document. Cut and paste existing text from the web page to be updated. Turn ON Word’s Track Changes feature. (See How to Use Microsoft Word’s Track Changes.)
Edit the text as necessary, including adding any relevant new text, and Save the document as program name + page title + update (abbreviations okay).
Repeat the steps for each page update, submitting a separate .doc file for each updated web page. Use Word’s Comments feature to provide content-specific instruction, while placing the broader project directions in the body of the email.
Attach Word files to email and send to the web editor. (Attach up to 10 separate files; otherwise zip, stuff, or archive the files into a single attachment.)
Send each update request in a separate email and summarize the project in the subject field of the email, starting with your department/program, followed by the page title and what kind of request it is (update, revision, correction):
Alumni Benefits page update (email #1)
Alumni Gatherings page revised text (email #2)
Adobe Acrobat (Acrobat Professional required to edit PDFs)
Make a PDF of the web page you wish to edit (use either Word or Acrobat). Use Acrobat’s editing tools to mark up and add comments directly to the page.
While you cannot add text, per se, you can create a call-out box and type in the new content. You can then draw a directional arrow to indicate where the text needs to be placed.
Save the document and attach to an email. Send to the web editor. (See also Editing a PDF.)
455 Irwin Street
San Francisco CA 94107-2247
- Public Relations
- Stock Images
- Image Library & Photography
- Contact Info