Tuition Refunds

Students who wish to take a leave of absence or withdraw from the college during the add/drop period will receive a tuition refund, less any nonrefundable or other applicable charges. No refunds will be made to students who are dismissed from the college due to disciplinary action.

Tuition Refund Policy

Prior to the beginning of the term through the second week, 100 percent of tuition can be refunded.

After the end of the second week of classes, no refunds are offered.

Tuition Credits / Extraordinary Circumstances

Students who wish to go on a leave of absence or withdraw from the college after the add/drop period are not entitled to a tuition refund.

If a student withdraws due to extraordinary, unforeseen circumstances, that student may petition the Policy Review Committee for a partial tuition credit. Such requests are granted at the committee’s discretion, which is based on the student's provided documentation.

Should a credit be granted, it is calculated according to the following scale:

• Approved requests at weeks 3–7 of the semester are issued a 50 percent credit
• Approved requests at weeks 8–10 of the semester are issued a 30 percent credit
• After week 10: No credit is issued

If a student is granted a credit, it is applied toward any remaining balance on the student's account with the following adjustments:

• Any CCA scholarship or state grant assistance that was received for the semester will be reduced by the same percentage used to calculate the tuition credit.
• If the student received any federal aid (Federal Stafford or PLUS Loan, Federal Perkins Loan, Pell Grant, or SEOG), he or she may be subject to the Title IV Return of Funds Policy (see below).

Any remaining credit is not refunded to the student, but instead will be held on the student's account for one academic year. Credits not used within one academic year are typically forfeited. (Note: The deposit/registration fee is nonrefundable.)

Title IV Return of Funds Policy

Dispersed Federal Funds Owed by Students to Lenders: The college is required, per the Title IV Return of Funds Policy, to return any unused portion of federal financial aid for students who withdraw from the college before 60 percent of the semester is completed.

Students are required to repay these funds to the college and will be billed accordingly.

Students should consult with CCA financial aid counselors on these matters (see contact information, top right ).

Financial Aid Counseling
Hours: M–F: 8 a.m.–4:30 p.m.
Phone: 415.703.9528
Fax: 415.551.9261
Email: finaid@cca.edu

Mail: Financial Aid Office
CCA SF campus
1111 Eighth Street
San Francisco CA 94107-2247

Housing Cancelation & Refund Policy

Students entering into a CCA Housing Agreement are expected to reside in campus housing for the complete academic year and will be held financially responsible for all related fees.

Residents may submit a written request for an early cancellation of their Housing Agreement. Early cancelations are granted only if the college is able to find a suitable replacement for the resident. This policy is in place to ensure the overall occupancy of the building remains unaffected.

Priority for being granted an early cancelation and appropriate refund of housing fees is given to residents who have met any of the following specific criteria:

• has officially withdrawn from CCA
• has been issued an approved Leave of Absence
• is no longer academically eligible to attend CCA
• has completed his or her course of study and is approved for graduation
• is participating in an approved study abroad or domestic exchange program

Residents who do not meet the above criteria may still request an early cancelation but will be considered for a refund of funds at a lower priority level than students who are no longer attending CCA due to the above considerations.

This policy is implemented on a first-come, first-served basis. Students who wish to be released from their Housing Agreement should notify the Residential Life Office in writing as soon as possible.

In the event a resident replacement is available, the exiting student shall be released from the Housing Agreement and charged a prorated amount for the period of occupancy. In addition, the departing resident is assessed a $250 cancelation fee.

Please note students who are dismissed from campus housing or the college as part of a disciplinary process will not be released from their Housing Agreement and will be held responsible for all related housing fees for the entire academic year.

Housing Refund Schedule

Students who have signed a Housing Agreement and are granted an early cancelation of this agreement are refunded according to the following schedules.

Fall Applicants

Received before July 1 — Full refund of all housing fees, including the $500 deposit and the $250 cleaning/damage deposit

July 1 through July 15 — Full refund of all housing fees with the exception of the $500 nonrefundable deposit

After July 15 — Resident must be approved for an early cancelation as outlined above. A prorated charge for the period of occupancy is assessed, along with a $250 cancelation fee. The college retains the $500 nonrefundable deposit.

Spring Applicants

Received before December 15 — Full refund of all spring housing fees, including the $500 deposit and the $250 cleaning/damage deposit

December 15 through January 6 — Full refund of spring semester housing fees with the exception of the $500 nonrefundable deposit

After January 6 — Resident must be approved for an early cancelation as outlined above. A prorated charge for the period of occupancy is assessed along with a $250 cancelation fee. The college retains the $500 nonrefundable deposit.

Summer Applicants

Received before November 1 — Full refund of all summer semester housing fees, including the $250 nonrefundable deposit and the $250 cleaning/damage deposit

November 1 through November 15 — Full refund of summer semester housing fees with the exception of the $250 nonrefundable deposit

After November 15 — Resident must be approved for an early cancelation as outlined above. A prorated charge for the period of occupancy is assessed along with a $250 cancelation fee. The college retains the $250 nonrefundable deposit.

Financial Aid Refunds

See Enrollment Policies in the Financial Aid section for information about financial aid refunds