Room/Event Scheduling

Log in to Virtual EMS

All faculty and staff must have a valid CCA email address and password (issued by ETS) to log in and use Virtual EMS. If you do not have a CCA-issued email address and password, contact ETS.

Basic Room & Nave Wall Reservations

To reserve a basic room on campus (i.e., a room that requires no additional support), log in to Virtual EMS (event management system) and use the basic room request template. 

To reserve a Nave wall for a class critique, log in to Virtual EMS (event management system) and use the Nave wall request template.

Do not use the basic room request template or the Nave wall request template when reserving space and support for an on-campus event.

Instead, work with your program manager or email the scheduling manager (or call 415.551.9206).

Helpful Info

How to reserve a room
How to search for a room
How to view/edit your requests

How to Schedule an Event

First, review the following policies and procedures:

Scheduling policies & advance scheduling period

Blackout or grayed-out periods

Publicizing your event on the CCA web calendar

Request to serve alcohol

350 Kansas (Perry Family Event Center)

Back Lot use guidelines

Pre-request event planning sheet
Use this helpful checklist before you make an event request to guide you through the initial phase of event conceptualization and planning.

Event request process overview
Use this comprehensive step-by-step guide to understand the event-request process, including where to get help.

Then submit your event request online -- or work with your program manager or the CCA scheduling manager to submit it:

How to Submit Your Event Request
Log in to Virtual EMS and submit your event request using the event request or Nave request template. (Remember, do not use the basic room reservation request template for events that require support.)

Event request helpsheet
Use this helpsheet to learn how to submit your online event request in Virtual EMS.

Event type definitions
Not sure which event type to choose when submitting your event request? Use this list to make sure.

To change or cancel your event request
Events often change, and confusion often results. Follow these guidelines whenever you need to change or cancel a scheduled event.