ASSISTANT DIRECTOR OF FACILITIES AND OPERATIONS
SAN FRANCISCO CAMPUS
JOB # 2207
Founded in 1907, California College of the Arts (CCA) is an independent art college with 21 undergraduate programs in architecture, design, fine arts, visual studies, and writing. The college also has graduate programs in architecture, comics, curatorial practice, design, design strategy, film, fine arts, visual and critical studies, and writing. Through these programs, the college has created a dynamic and interdisciplinary environment. Diverse cultural perspectives enrich the CCA community and the college believes that continuing to expand the horizons of the students and faculty is essential to achieving its educational objectives. With campuses in Oakland and San Francisco, CCA currently enrolls 1,950 full-time students.
The Facilities Department at California College of the Arts provides oversight, planning, and management of all construction, maintenance, and support services for all campus buildings and grounds to ensure the optimal function and condition of the College’s most valuable physical assets. Reporting to the Senior Director of Facilities and Operations, the Assistant Director of Facilities and Operations is responsible for the management, coordination, oversight and performance of multiple operational activities and services for multiple buildings in San Francisco. This position also supports project planning and logistical functions of the Facilities Department and assist with data gathering, analysis, visualization and technical reporting in support of Departmental and Institutional objectives.
REPORTS TO: Senior Director of Facilities and Operations
• Provides supervision and ensures oversight and continuity of the General Facilities Technicians and their workflow including coordination of services, prioritization and scheduling of routine and unplanned maintenance, tracking and monitoring progress of maintenance tasks and event planning, ensuring quality of service, and maintaining optimal condition of campus spaces.
• Manages limited scope construction, renovation, fabrication, and furniture improvement projects conducted by General Maintenance Technicians and counterparts within the Education Technology Services Department (ETS) through the design, construction or post-construction phases; as required, conducts RFQ and bid proposals, procures project equipment and materials, and schedules work. Collaborates closely with project stakeholders and clients to ensure that work planned and completed by Facilities meets user needs.
• Provides project support to the Director for capital improvement and large scale deferred maintenance projects and actively participates in planning committees and meetings as assigned. Works closely with the Director to continually employ best practices and identify opportunities to streamline project and operations processes.
• Produces reports, schematics, diagrams, and floor plans in support of operational or project objectives using a variety of industry standard scheduling, project, data management and CAD software applications. Trains and develops technical capacity of the Facilities Department staff in the use of a standard suite of administrative software applications including Microsoft Office suite, Google Apps. For Education, Request Tracker, and Event Management System. Identifies and recommends new technologies and systems.
• Coordinates with maintenance contractors, vendors, and outside organizations to establish work schedules, facilitate access, and track progress of work.
• Provides oversight and continuity for event support in coordination with College event planners, the Scheduling Manager, Media Services, and the Lead Facilities Technician. Ensures quality of service and enforces policies and standards.
• In close collaboration with the Scheduling Manager, cross-trains in the administration of low-level EMS functions including basic troubleshooting, reporting, and system configuration. Provides EMS support to and assists with training to project teams and event planners. Maintains EMS based project-planning calendar for the Facilities Department.
• Implements and manages Facilities service charge-back process. Assists with payment for services and procurement of goods including processing of invoices, purchase orders/requisitions, and expense reports. Acts as liaison between Facilities and the Business Office with oversight by Director.
• Maintains compliance with all city, state and federal enforcement agencies associated with facility operations, included but not limited to: hazardous materials, life safety, utility services, and parking and traffic.
• Active member of the College emergency response team and regular participates in all campus emergency preparedness activities including planning, implementation, and response to all emergency conditions.
• Streamlines communications and coordinates appropriate point of contact between the CCA community or external parties and the Facilities Department. Performs administrative tasks, such as ordering and purchasing supplies, digitizing and organizing operational and project documentation, completing asset inventories, etc.
• Possession of a baccalaureate degree from a college or university in a field such as architecture, engineering, or business discipline and/or experience in facilities management, project management, or similar work environment that demonstrates the ability to not only perform the duties of the position as described but grow with the institution.
• Strong personnel, project, and budget management experience and knowledge of best practices in facilities or construction management including an understanding of commercial building systems, materials and tools.
• Must be an ambitious, goal oriented, problem-solver excited about the opportunity to shape and test solutions in a dynamic environment.
• Must be passionate about data driven decision-making and up to the challenge of giving meaning to analytics in a visual arts environment. Must be an agile thinker.
• Demonstrated ability to use, assess, and acquire new technology and applications to enhance your daily workflow. Must be able to use technology in developing analytics, data visualization, and troubleshooting. Familiarity with some or all of the following software types; building and/or events management, project management, data manipulation and CAD. Comfortable operating in a hybrid Mac/Windows environment.
• Strong oral and written communication skills. Highly developed organizational and task management ability is essential.
• Experience deciphering technical documentation and instructions, cut-sheets, diagrams and floor plans. Ability to develop work-order and task reports, author scopes of work, and develop schedule templates.
• Must have a demonstrated commitment to diversity and the ability to establish and maintain positive working relationships with the diverse constituents of the College community.
• Ability to perform the physical work requiring manual dexterity, agility, strength and coordination, including ability to lift 50 lbs.
• Must possess a valid California driver's license.
• This position is currently scheduled to work a Monday - Friday, 7:30 am – 4pm shift and will be required to respond 24/7 to calls from management and building users. Flexible schedule required. Must be able to work weekends.
• The Assistant Director of Facilities and Operations will work on both Oakland and San Francisco campuses as required; this position will be primarily located on the San Francisco campus.
SALARY: Applicants are requested to state salary history and requirements; position includes a comprehensive benefits package.
Applicants are invited to submit a letter of interest, resume and contact information for three professional references to:
California College of the Arts
Human Resources (Job #2207)
Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. Documents larger than 10MB, should be submitted on CD and forwarded to CCA as indicated above.
Screening begins immediately and will continue until the position is filled. NOTE: If you wish to be notified of the status of your application for this position, please provide a current email address on your resume or cover letter.
California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.