Systems Librarian




JOB #2211




Founded in 1907, California College of the Arts (CCA) is an independent art college with 21 undergraduate programs in architecture, design, fine arts, visual studies, and writing. The college also has graduate programs in architecture, comics, curatorial practice, design, design strategy, film, fine arts, visual and critical studies, and writing. Through these programs, the college has created a dynamic and interdisciplinary environment. Diverse cultural perspectives enrich the CCA community and the college believes that continuing to expand the horizons of the students and faculty is essential to achieving its educational objectives. With campuses in Oakland and San Francisco, CCA currently enrolls 1,950 full-time students.


The Systems Librarian is responsible for the development, maintenance, support and assessment of library technologies and systems, primarily including but not limited to the integrated library system (ILS), the libraries’ website, serials management, and the college’s digital archive. The systems librarian works to continually improve these systems and related services as they increasingly becoming the primary points of patron contact with the library. They champion an agile and user-centered approach to systems development, including continuous integration, source code control, test-driven development, visually dynamic interface design, and effective user testing. The systems librarian ensures that the library systems are meeting patron usability needs and design expectations and maintaining industry standards. The systems librarian is innovative and devoted to strengthening library technologies in a flexible, dynamic, evolving media-rich art and design environment.

REPORTS TO:  Interim Co-Director of Libraries

DEPARTMENT:  Libraries


% of time Responsibilities

80% Library Technologies

  • ILS
    • Serves as the database administrator for the library’s Innovative Interfaces Millennium software, configuring and managing efficient operation, including application performance, administration, maintenance, and upgrades to meet library requirements.
    • Researches, analyzes, evaluates, troubleshoots and improves all aspects of ILS interfaces and services. Documents and resolves system flaws. Tests and documents optimal practices.
    • Works with vendors for ongoing maintenance, development and support concerning required and desired features and functions to maintain or enhance services.
  • Libraries’ website
    • Manages, designs, and develops the Libraries’ website for optimum exposure and ease of use.
    • Is responsible for the content and presentation of the web site, including the use of existing and emerging social media.
    • Researches, proposes and implements a strategic library website redesign that supports the diverse needs of a media-rich art and design educational institution.
  • Serials Management
    • Manages access to the library's databases and e-resource subscriptions, including proxy server maintenance.
    • Manages user-related aspects of commercial databases, including interface customization, authentication, and use statistics.
  • Digital Archive - VAULT
    • Following procedures established by the Libraries, works with academic and administrative departments to configure and develop collections in VAULT.
    • Recommends and helps develop interfaces to enable students and faculty to access assets in the repository.
    • Provides front-line support for use of VAULT by the community. Troubleshoots, documents and resolves systems flaws.
    • Configures and runs reports in VAULT through BIRT.
  • Statistics
    • Compiles statistics on use of library systems and library web pages.
    • Works with other librarians to conduct use assessments of public services and circulation; creates data gathering instruments as needed.

10% Professional Development and Outreach

  • Identifies relevant best practices and standards in information and library technologies, keeps currents with developments and applications in the field, and experiments with new technologies.
  • Strategizes development and enhancement of existing systems and services based on emerging technologies and industry trends.
  • Strengthens library staff digital literacy skills by providing support and training in library technologies, encouraging experimentation with new technologies and fostering a culture of innovation and exploration.
  • Actively works to engage and advertise the libraries’ technologies across both campuses and develops outreach programming.

10% General Librarian Duties

  • Works with Instructional Librarian to supplement, support and teach digital literacy skills to students, faculty and staff.
  • Provides as needed reference and research support for both libraries, and enhances use of other modalities for reference services.
  • Develops and implements tools and programming to encourage library use.
  • Participates in planning and policy development.
  • Hires, trains and supervises work-study students and interns as needed for projects.
  • Other duties as assigned.

100% TOTAL


  • MLS, or equivalent, from an ALA-accredited institution.
  • Library work experience.
  • Recent professional experience managing an ILS.
  • Knowledge, experience and enthusiasm for evaluating and integrating emerging library technologies.
  • Experience in website development and maintenance; ability to use web editing software; demonstrated knowledge of HTML and CSS. Portfolio of web page design and implementation projects.
  • Working knowledge of XML.
  • Working knowledge of one or more programming languages.
  • Experience with relational database queries.
  • Ability to work effectively both collaboratively and independently in a diverse, art and design service oriented environment.
  • Must have excellent written and oral communication skills for working effectively with students and faculty with a range of learning styles and digital proficiencies.
  • Must have a high degree of creativity for developing innovative solutions, an affinity for public service, and good time management and follow-through skills.
  • Skilled in soliciting new ideas and feedback from user groups.
  • Ability to assess and learn from mistakes.


  • Work experience in an academic library.
  • Mobile web development.
  • Experience with an LMS, such as Moodle or OpenClass.
  • Experience using Drupal and MySQL for website development, including installing or developing custom Drupal modules.
  • Working knowledge of Javascript/jQuery and PHP.
  • Familiarity with remote patron authentication (EZProxy).
  • Knowledge of XSLT and ability to work with SOAP or REST APIs.
  • Project management experience.
  • Subject expertise in one or more of the program areas currently in the CCA curriculum.

SALARY:  $55-60,000 annually, commensurate with experience and qualifications, position includes a comprehensive benefits package.


Applicants are invited to submit a letter of interest, resume, portfolio of web page design and implementation projects, and contact information for three professional references to:

California College of the Arts

Human Resources (Job #2211)

Application Deadline: Screening begins immediately and will continue until the position is filled. NOTE: If you wish to be notified of the status of your application for this position, please provide a current email address on your resume or cover letter. No phone calls please.

California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.