Financial Aid Counselor/Student Employment Coordinator
FINANCIAL AID COUNSELOR/
STUDENT EMPLOYMENT COORDINATOR
SAN FRANCISCO CAMPUS
JOB # 2215
Founded in 1907, California College of the Arts (CCA) is an independent art college with 21 undergraduate programs in architecture, design, fine arts, visual studies, and writing. The college also has graduate programs in architecture, comics, curatorial practice, design, design strategy, film, fine arts, visual and critical studies, and writing. Through these programs, the college has created a dynamic and interdisciplinary environment. Diverse cultural perspectives enrich the CCA community and the college believes that continuing to expand the horizons of the students and faculty is essential to achieving its educational objectives. With campuses in Oakland and San Francisco, CCA currently enrolls 1,950 full-time students.
Performs a variety of activities to administer federal and state financial aid funds and institutional scholarship dollars. Administers the Student Employment Program. Counsels financial aid recipients on eligibility issues, aid application process, and status issues. Packages student financial aid awards using federal, state, and institutional guidelines. Provides office support in tracking the status of workflow and assists with training of student workers and support staff. Position is currently located on the San Francisco campus.
REPORTS TO: Associate Director of Financial Aid
DEPARTMENT: Financial Aid
- Provides financial aid counseling to continuing and prospective students. Counseling includes the application process, types of awards, satisfactory academic progress, eligibility, study abroad, budgeting funds, and disbursement of funds.
- Coordinates Student Employment Program; processes student employment contracts, monitors student employment earnings, posts job listings and maintains institutional compliance with Federal Work-Study regulations.
- Works closely with the Director and Associate Director of Financial Aid to maximize effectiveness of the work-study program. Works closely with departments across the College to ensure compliance with federal, state, local and institutional regulatory changes.
- Provides guidance to supervisors in developing job descriptions, compensation, personnel policies and procedures. Updates work-study hiring manuals for supervisors and student employees.
- Performs award packaging using federal and institutional need analysis. Reviews financial aid files performing verification of data; resolves discrepancies and items needing clarification. Submits data for reprocessing and performs any necessary documentation and follow-up.
- Works closely with the Student Accounts Office to resolve account and registration issues as well as earnings reconciliations. Also works with HR and Payroll to maintain proper hiring and compensation practices.
- Other duties as assigned by the Director and Associate Director of Financial Aid.
Bachelor’s degree or equivalent. Computer proficiency a must, i.e. PC Windows applications: MS Excel, Word. Must demonstrate attention to detail, working with a high degree of accuracy, strong organizational skills, and the ability to articulate and disseminate complex information to multiple audiences. Strong customer service and interpersonal skills a must. Excellent oral and written communication skills required. The ability to multi-task with a high level of efficiency and adjust to varying assignments and workloads a plus. Demonstrate ability to work independently and self-initiate general responsibilities, but also work in a team environment.
Experience in a financial aid office or a higher education setting; knowledge of Federal Title IV and state financial aid requirements; familiarity with needs analysis methodology, application, and verification process; knowledge of financial aid software and tools, including ELM Resources, CSAC Web Grants, NSLDS; experience with integrated student information systems (Datatel Colleague) and document imaging (ImageNow).
SALARY: Applicants are requested to state salary history and requirements; position includes a comprehensive benefits package.
Applicants are invited to submit a letter of interest and resume to:
California College of the Arts
Human Resources (Job #2215)
Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. Documents larger than 10MB, should be submitted on CD and forwarded to CCA as indicated above.
Screening begins immediately and will continue until the position is filled.
California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.