On-campus employment provides students with a number of benefits besides money to assist with expenses. Students also gain time-management skills, receive hands-on experience in their fields, and make valuable connections with faculty and staff across the campus.

Hiring Policies & Procedures

All supervisors are advised to download and review the Student Employment Program Handbook for Supervisors (PDF).

For information on hiring a work-study student, see the Hire a Work-Study Student Document.

For general information on how to perform tasks in Workday, visit the Workday Self-Help Guides page.

Important Highlights

When hiring students, supervisors must be aware of the following:

  • Students may have an award of either Federal Work-study (FWS) or Institutional Work-study (IWS)
  • International students are only eligible for IWS, and may only work a maximum of 20 hours per week
  • FWS recipients have priority in applying for on-campus student employment
  • You must repost your work study positions each academic year
  • A department or office must have a position posted for two weeks at the beginning of each semester before hiring an IWS student- this includes any continuing students you will rehire.
  • If you are rehiring a continuing student, you must create a new job requisition in Workday each academic year
  • You must complete the hire process in Workday on or before the first day of employment

Supervisors may post on-campus positions on CCA's new job board.

All job postings need to be approved by the Student Employment Coordinator (SEC) prior to posting.

All departments should have an online job board registration. If not, or if you have misplaced your login information, please contact the SEC in the Financial Aid Office on the San Francisco campus.

Your position must be on the Wage Scale. If you have a position that is not listed, please contact the SEC in the Financial Aid Office on the San Francisco campus (classification lists are given out per request).

How to Post a Job Online

  • Go to the job board
  • Log in using your user ID and password
  • Go to My Jobs tab and select either “Job List” (if reposting) or “New Job”
  • Make certain the job appears on the CCA wage scale
  • Remember to check “CCA work-study” for the type of position you are listing.
  • Students will view work-study jobs online and will submit information for your review.

Managing Job Posts

  • Visit the job board and select “Job List” in order to do the following:
  • Edit and repost jobs. Check posting dates and application deadlines to see if you may have already posted the position. When reposting, be sure to update the dates for the correct academic year/time period.
  • When updating a position, be sure that the job code and pay rate have not changed. Check with the SEC if necessary.
  • Review student “referrals” (applications), indicated by a bold “R” to the right of the job posting.
  • Close any jobs that have been filled.

Tools & Tips

  • Using the “Student Search” tab, employers can search student resumes by specific criteria.
  • Employers can use the “Report a Hire” tool on the website to keep track of students hired into jobs, but this will not notify the SEC of the hire, nor does it replace the CCA Hiring Packet.
  • When reposting jobs, supervisors should review information in the posting to ensure that the details of the postings are correct.