Satisfactory Academic Progress for Undergraduates

Satisfactory academic progress toward an undergraduate degree consists of maintaining both a minimum term (semester) and cumulative GPA of 2.0. If classes are taken for degree credit, summer session will be considered a regular term of study for most purposes.

Students whose cumulative GPA remains under 2.0 at the beginning of their third year may face difficulty reaching the cumulative 2.0 GPA requirement for graduation. Students who find themselves in this position are encouraged to meet with their academic advisor and/or visit the Advising Office as soon as possible to discuss strategies to improve their academic performance. Students who receive financial aid who fail to complete their second year with at least a 2.0 cumulative GPA could become ineligible to receive financial assistance for the following semester.

Federal and state regulations governing student financial aid programs require the college to ensure that each student who is receiving financial aid maintains Satisfactory Academic Progress (SAP) toward his or her degree. The SAP check occurs after grades are posted each spring semester. Failure to meet the standards may disqualify a student from additional federal, state and institutional financial aid. A student can appeal the non-satisfactory academic progress status and be placed on probation for financial aid purposes. For additional information on the Financial Aid Office SAP policy and procedures please visit Student Academic Progress.

In addition to their major requirements, students need to take Humanities and Science (H&S), First-Year Core, and elective courses in order to progress successfully. BA and BFA students are recommended to take sixty percent studio units and forty percent Humanities and Sciences units each semester, BArch students to take seventy percent studio units and thirty percent Humanities and Sciences units.

BA/BFA Students

First Year: 12 H&S units; 18 studio units
Second Year: 24 H&S units; 36 studio units
Third Year: 36 H&S units; 54 studio units

BArch Students

First Year: 12 H&S units; 18 studio units
Second Year: 24 H&S units; 42 studio units
Third Year: 30 H&S units; 69 studio units
Fourth Year: 36 H&S units; 96 studio units

Academic Probation

A student who fails to make satisfactory progress is placed on academic probation. This status is reflected on the student's official transcript for all applicable terms.

If a student has one or more extensions or unreported grades at the end of the semester and the rest of his or her grades are below standard, the student will be placed on probation. The student will be reviewed again at the end of the following semester; if the extension grades bring the student's GPA up to the standard, the probation status will be retroactively removed. Students on probation will not be permitted to take extensions until they return to good academic standing.

Students on academic probation should take only 12 units the following term to ensure the best chance for success in improving their term and cumulative GPA. Other specific guidelines and actions may be recommended to improve the student's academic performance. If the recommendations are not adhered to a registration hold will be placed on the student, which will block the student from registering for classes.

Academic Suspension & Dismissal for Undergraduates

The Academic Review Committee meets at the end of each fall and spring term to review the academic record of each student who has not met the minimum standards for good progress. Based on details of the student's academic history, the committee will recommend probation, dismissal, suspension, or an exception to the dismissal policy for each student.

Dismissal bars the student from enrolling in any degree or nondegree classes at CCA and from otherwise using any CCA resources and facilities normally reserved for student use unless the student successfully petitions for reinstatement (see below).

Suspension also bars the student from these activities, but normally lasts only one semester and ensures reinstatement to the college providing certain conditions are met (i.e., completion of a full-time semester of transferable units with a GPA of 2.5 or higher at another accredited, degree-granting institution). Both dismissal and suspension are noted on the student's transcript. Exception to the dismissal policy is granted only in unusual circumstances.

A student who earns below a 2.0 term or cumulative GPA for two subsequent semesters will be subject to dismissal, as will students whose term or cumulative GPAs twice fall below 2.0 during their tenure at CCA. A student who receives a 1.0 or lower term GPA in a given semester might also be subject to dismissal. Students on disciplinary probation who earn lower than a 2.0 term or cumulative GPA will be subject to dismissal without the possibility of appealing the dismissal.

Students who have been reinstated following suspension or dismissal and earn below a 2.0 term or cumulative GPA in any subsequent semester will be subject to a final dismissal. Extensions received for the semester in which the Academic Review Committee reviews a student's academic record will not affect the committee's decision regarding the student's possible suspension or dismissal.

A one-time exception to the dismissal policy will be made for students who have not previously been on academic probation and who earn a term GPA of less than 2.0 for one semester and a term GPA between 1.7 and 1.99 the following semester. These students will be placed on academic probation for a second time, restricted to 12 units of enrollment, and encouraged to meet with their academic advisor.

Students placed on academic probation for a second time because their cumulative GPA remains below 2.0 will not be subject to dismissal provided that they pass all attempted units with a grade of C or better.

Academic Suspension and Dismissal for Graduate Students

Due to the nature, seriousness, and length of graduate study, a graduate student who is dismissed for academic reasons can not petition to be re-admiited to their program. Dismissal from a graduate program is final.

However, a graduate student can be suspended for academic reasons with conditions set by the program chair for their readmittance. For example, if a student is showing progress and development with the concepts and skills of their discipline, but is lacking proficiency in a particular area, the program chair may suspend the student and recommend an interim plan in preparation for potential re-entry to the program.

Reinstatement Following Academic Suspension or Dismissal

Students who are suspended from the college must complete all conditions for reinstatement in the judgment of the college before they will be permitted to enroll in classes at CCA. Transcripts or other documentation of completed requirements should be sent to the Student Records Office on the Oakland campus.

Students who are reinstated to the college following academic suspension will remain on continuing academic probation until their cumulative GPA reaches 2.0. During this time they will become subject to dismissal at the conclusion of any semester in which they fail to pass all attempted units with a grade of C or better.

Students who have been dismissed from the college and wish to be considered for reinstatement may submit a petition to the Academic Review Committee. Petitions for reinstatement must be received in the Student Records Office by the first business day in March for the following fall term or by the first business day in October for the following spring term. Students will be notified of the committee’s decision within a month of submitting the petition.

Under no circumstances will a student who has been dismissed from the college be reinstated within one academic year.

Students who successfully petition for reinstatement yet do not complete all classes in any subsequent semester with a grade of C or better will be dismissed without the possibility of a second reinstatement. For this reason, it is highly recommended the student consider carefully the decision to petition to ensure the greatest chance for academic success.

Veterans' Benefits & Academic Standing

Information on Individual Benefits
Current Pay Rates

Instructions

First-time students
In order to initiate your veteran educational benefits you must turn in the proper paperwork to the Student Records Office. The Veterans Affairs (VA)–certifying official on the CCA campus must have copies of each form you turn into the VA in order to verify your status each semester. Your enrollment will not be verified if copies of these forms are not turned in.

It is recommended that eligible students submit their paperwork to the VA regional office before registering for classes and contact the Student Records Office immediately after enrolling in classes.

Transfer students
Please be sure to complete the application for changing schools or programs for your designated benefit. Submit this form to the VA regional office and provide a copy of this form along with your original applicant form to the VA-certifying official at CCA.

Please see list of necessary forms to find what other copies may needed for your records.

All Students
Below is a list of forms that must be filled out in order to receive your benefits.
You can either Apply online or complete the paper application and mail the forms directly to the VA regional office. It is recommended that applications be submitted to the VA office at least two months prior to the start of the proposed term of enrollment. Doing so ensures your application is processed in a timely manner and you will be approved for your benefits when the term starts.

Applications can be picked up from the Student Records Office on either campus, or you may visit Education Forms.

Chapter 30/32 VEAP/ 1606 Benefits (GI Bill)

First-time students must complete and turn in:

  1. an application form for VA Education Benefits (Form 22-1990)
  2. Chapter 30/32 must turn in a copy of their DD-214
  3. Chapter 1606 students must also turn in a copy of their DD-238

Transfer students
(Those students who attended another institution using VA benefits prior to enrollment at CCA.)

Please turn in copies of the all forms listed above to the VA-certifying official on campus, as well as the form below:

You must complete a Request for Change of Program or Place of Training (form 22-1995) and submit it to the VA regional office. (Note: This should be done prior to registering for courses at CCA.)

Chapter 33: Post 9/11 GI Bill

All eligible post-9/11 GI Bill veterans should review the benefits information.

First-time students must complete and turn in:

  1. an application for VA education benefits (Form 22-1990)
  2. a copy of their post-9/11 GI Bill letter from the VA

Transfer students
(attended another institution using VA benefits prior to enrollment at CCA)

Please turn in copies of the all forms listed above to the VA-certifying official on campus, as well as the form below:

You must complete a Request for Change of Program or Place of Training (form 22-1995) and submit it to the VA regional office. (Note: This should be done prior to registering for courses at CCA.)

Yellow Ribbon

CCA participates in the VA Yellow Ribbon Program on a limited basis.
Only Chapter 33 students approved for 100 percent coverage are eligible for this benefit. Visit the Yellow Ribbon information page to find out more about the program and whether you are eligible.

All approved Yellow Ribbon students must submit:

  1. the same paperwork as Chapter 33 students (see above)
  2. a copy of their Yellow Ribbon approval letter from the VA

Chapter 35 Benefits (Dependents Educational Assistance)

First-time students

  1. You must complete an Application for Survivors and Dependents’ Educational Assistance (form 22-5490). (You will need your Veteran’s VA file number to complete this form.)
  2. You may need to submit a copy of your birth certificate or marriage certificate, as applicable.
  3. Additional information: Submitting a Department of Veterans Affairs letter of eligibility and disability rating the veteran may help expedite the processing of your application.

Transfer Students
(Those students who attended another institution using VA Benefits prior to enrollment at CCA.)

Please turn in copies of the forms listed above to the VA-certifying official on campus, as well as the form below:

You must complete a Request for Change of Program or Place of Training (form 22-5495) and submit it to the VA regional office. (Note: This should be done prior to registering for courses at CCA.)

Direct Deposit

Direct Deposit is available for some VA benefits. Please contact the VA regional office to see if your benefit is eligible, as well as filling out any required paperwork.

Important Information for all students receiving VA Education Benefits:

  1. Introduce yourself or get in touch with the VA representative at CCA upon acceptance.
  2. Pre-enroll in your classes to prevent delays in your benefit payment.
  3. Immediately report any changes to your full-time status to the CCA-certifying official.
    4, Call the VA regional office before the term starts to ensure your current address is listed.
  4. Direct all questions regarding a check’s arrival, benefit denial, etc., to the VA regional office.
  5. The VA hotline is only available 7–5 p.m. (CT). Call early to avoid experiencing long hold times.

CCA VA-certifying officials

Jamie Wiegert, 510.594.3643
Peg Leary, 510.594.3644

Student Records
Mackey Hall Basement
Oakland Campus
Hours: M-F 8 a.m.–4:30 p.m.

VA Regional Office
P.O. Box 8888
Muskogee, OK 7402-8888
VA Hotline: 888.442.4551 (888.GI BILL 1)
Hotline Hours: 7–5 p.m. (CT)

Veterans receiving benefits at CCA who fail to meet the standards for satisfactory academic progress for two consecutive semesters will be subject to interruption of their veterans' benefits. The decision of CCA to allow a third semester of probation or to reinstate a student following dismissal does not guarantee renewed benefits.