Refunds & Credits

Tuition Refunds

Students who wish to take a leave of absence or withdraw from the college during the add/drop period will receive a tuition refund, less any nonrefundable or other applicable charges.

No refunds will be made to students who are dismissed from the college due to disciplinary action.

Tuition Refund Policy

Prior to the beginning of the term through the second week, 100 percent of tuition can be refunded.

After the end of the second week of classes, no refunds are offered.

Tuition Credits / Extraordinary Circumstances

Students who wish to go on a leave of absence or withdraw from the college after the add/drop period are not entitled to a tuition refund.

If a student withdraws due to extraordinary, unforeseen circumstances, that student may petition the Policy Review Committee for a partial tuition credit. Such requests are granted at the committee’s discretion, which is based on the student's provided documentation.

Should a credit be granted, it is calculated according to the following scale:

  • Approved requests at weeks 3–7 of the semester are issued a 50 percent credit
  • Approved requests at weeks 8–10 of the semester are issued a 30 percent credit
  • After week 10: No credit is issued

If a student is granted a credit, it is applied toward any remaining balance on the student's account with the following adjustments:

  • Any CCA scholarship or state grant assistance that was received for the semester will be reduced by the same percentage used to calculate the tuition credit.
  • If the student received any federal aid (Federal Stafford or PLUS Loan, Federal Perkins Loan, Pell Grant, or SEOG), he or she may be subject to the Title IV Return of Funds Policy (see below).

Any remaining credit is not refunded to the student, but instead will be held on the student's account for one academic year. Credits not used within one academic year are typically forfeited. (Note: The deposit/registration fee is nonrefundable.)

Title IV Return of Funds Policy

Dispersed Federal Funds Owed by Students to Lenders: The college is required, per the Title IV Return of Funds Policy, to return any unused portion of federal financial aid for students who withdraw from the college before 60 percent of the semester is completed.

Students are required to repay these funds to the college and will be billed accordingly.

Students should consult with CCA financial aid counselors on these matters (see contact information, top right ).

Financial Aid Counseling
Hours: M–F: 8 a.m.–4:30 p.m.
Phone: 415.703.9528
Fax: 415.551.9261
Email: finaid@cca.edu

Mail: Financial Aid Office
CCA SF campus
1111 Eighth Street
San Francisco CA 94107-2247

Student Housing Refund & Cancellation Policies

The following policies are in effect starting summer 2016 through spring 2017.

Voluntary Cancellation:

  • Students who have submitted a Housing License Agreement, and subsequently submit a Housing Cancellation Form to the Office of Residential Life on or before August 15 (Fall applicants) or December 31 (Spring only applicants) will:
    • forfeit their room assignment,
    • be released from their Housing License Agreement,
    • and be charged a $300 Housing Cancellation Fee.
  • Students who have submitted a Housing License Agreement, and subsequently submit a Housing Cancellation Form to the Office of Residential Life after August 15 (Fall applicants) or December 31 (Spring only applicants) but before taking occupancy will:
    • forfeit their room assignment,
    • be released from their Housing License Agreement,
    • and be charged a $1,500 Contract Breakage Fee.
  • Taking occupancy is defined as picking up the keys to an assigned room. Students who do not take occupancy or set up arrangements with the Office of Residential Life to do so by the date term courses begin will:
    • forfeit their room assignment,
    • be released from their Housing License Agreement,
    • be charged a $1,500 Contract Breakage fee,
    • and incur a housing fee to equal the pro rata amount for their assigned space from the start date of the License Agreement through the date that term courses begin.

Students who submit a Housing Cancellation Form after taking occupancy and before the end of the License Agreement Period will incur a $1,500 contract breakage fee, and will be charged a pro rata amount for the time of occupancy starting from the scheduled move-in date and ending the date their check-out is complete.

The following are the allowable reasons and methods to cancel housing during the License Period with no contract breakage fee:

  • Withdrawal or LOA from CCA: Students who complete one of these processes and are no longer enrolled will submit a Housing Cancellation Form and contact the Office of Residential Life to arrange a check out. Students will have 72 hours to move out after their classes are dropped.
  • Study Abroad: Students participating in a CCA-approved study abroad or exchange program will be released from their housing contract for the spring semester. They must submit a Housing Cancellation Form to the Office of Residential Life on or before December 1 to be eligible for this exception.  Students traveling in spring are expected to check-out of their Fall housing assignments by Noon on the day following the last day of finals for the preceding fall semester.
  • December Graduation: Students graduating in December will be released from their License Agreement at the end of the Fall semester. They must submit a Housing Cancellation Form to the Office of Residential Life by December 1 to be eligible for this exception. They are expected to check-out of their Fall housing assignments by Noon on the day following the last day of finals for the fall semester.

Students who are dismissed from housing and/or enrollment at CCA for academic or disciplinary reasons will be released from their Housing License Agreement. They will incur a $1,500 contract breakage fee, and will be charged a pro rata amount for the time of occupancy starting from the scheduled move-in date and ending the date their check-out is complete. 

Summer housing applications, contracts, cancellations and refunds are handled separately. Please refer to the Summer Housing page for more information. 

Financial Aid Refunds

See Enrollment Policies in the Financial Aid section for information about financial aid refunds